DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of St Helen, St Helens
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by
the information alone or in conjunction with any other information in the data controller’s possession or
likely to come into such possession. The processing of personal data is governed by the General Data
Protection Regulation (the “GDPR”).
2. Who are we?
The PCC of St Helen, St Helens is the data controller (contact details below). This means it decides how
your personal data is processed and for what purposes.
3. How do we process your personal data?
The PCC of St Helen, St Helens complies with its obligations under the “GDPR” by keeping personal data
up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of
data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring
that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
- To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
- To administer membership records;
- To fundraise and promote the interests of the charity;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of gift aid applications);
- To inform you of news, events, activities and services running at St Helen’s;
- To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is necessary for the legitimate interests (see below) of the data controller or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
5. What are “legitimate interests”?
- This phrase enables an organisation to hold or process data in a way that the individual could reasonably expect, and which applies to the relationship between the controller and the subject. For example, if someone enquired about an Alpha course being run by Parish Church, we could reasonably send them further details about the course. Or, if someone completed our child baptism application form, we could reasonably be expected to send them details of our Sunday services, or Tots & Tinies.
6. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of
the church in order to carry out a service to other church members or for purposes connected with the
church. We will only share your data with third parties outside of the parish with your consent.
7. How long do we keep your personal data1 ?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish
Records” which is available from the Church of England website [see footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated
paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms,
marriages, funerals) permanently.
8. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your
personal data: -
- The right to request a copy of your personal data which the PCC of St Helen, St Helens holds about you;
- The right to request that the PCC of St Helen, St Helens corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the PCC of St Helen, St Helens to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
- The right to lodge a complaint with the Information Commissioners Office.
9. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then
we will provide you with a new notice explaining this new use prior to commencing the processing and
setting out the relevant purposes and processing conditions. Where and whenever necessary, we will
seek your prior consent to the new processing.
10. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the Church
Office Administrator at St Helens Parish Church, Church Square, St Helens, WA10 1AF.
Charity number 1142594
You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
1 Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides
Consent Form
Your privacy is important to us, and we want to communicate with church members in a way which has their consent, and which is in line with UK law on data protection. As a result of a change in UK law, we now need your consent regarding how we contact you. To do this, we have the following Consent Form available for you to download in either a PDF file or a Word Document, so you can complete it digitally and return to us via e-mail at info@sthelensparishchurch.org